Every bill screened before anyone approves it. A match gate that blocks instead of warning. Payments that re-check the bank account in the last second. Built by a Controller who got tired of tools that only advise.
No accounting system required. Optional QuickBooks Online sync.
Most teams discover what they committed to when the invoice lands. Procurement puts the control at the requisition, the amendment and the dock.
Fifteen fraud signals run before a human is asked to approve. The match gate blocks. The payment checks the bank account again on the way out.
Posted bills are immutable in the database. A credit against a paid bill is reversed — and the amount is derived from the original, never retyped.
A failed three-way match makes approval unavailable. To move, someone writes a reason — logged permanently against their name.
If a vendor's account changed after the payment was scheduled, it stops. And there's no batch pay — because fifty bills in one click is how a wrong amount escapes.
Every one of these is a decision. A Controller will recognise the trade-off.
One bill at a time, seen by someone. Slightly more clicking; dramatically less exposure.
A machine shouldn't file a bill nobody looked at. Reading happens when you ask.
Corrections leave a trail instead of erasing one. That's what makes the trail worth anything.